30
edits
How to run Sanctuary: Difference between revisions
→Lead
No edit summary |
(→Lead) |
||
| Line 6: | Line 6: | ||
One vision is to have one or several people signed up for each of the roles articulated below, and also have a backup person for each role, since inevitably ''someone'' always ends up being too busy, having a life crisis, or burning out. If all of the people in these roles pick a weekly meeting time starting in April, it would set aside a certain amount of time each week to get work done, it would eliminate the hassle of trying to work with everyone's schedules ad-hoc for in-person meetings, and it would create a social element that is appealing to many people. | One vision is to have one or several people signed up for each of the roles articulated below, and also have a backup person for each role, since inevitably ''someone'' always ends up being too busy, having a life crisis, or burning out. If all of the people in these roles pick a weekly meeting time starting in April, it would set aside a certain amount of time each week to get work done, it would eliminate the hassle of trying to work with everyone's schedules ad-hoc for in-person meetings, and it would create a social element that is appealing to many people. | ||
===Lead=== | ===Role 1: Lead=== | ||
1 person | 1 person | ||
| Line 15: | Line 15: | ||
Someone should keep track of each email (in a spreadsheet? With labels in gmail?) and make sure they got followed up on in a timely manner by the right person | Someone should keep track of each email (in a spreadsheet? With labels in gmail?) and make sure they got followed up on in a timely manner by the right person | ||
===Policies and procedures=== | ===Role 2: Policies and procedures=== | ||
1 - 2 people | 1 - 2 people | ||
| Line 33: | Line 33: | ||
You must practice | You must practice | ||
There were six trainings this year, maybe one person doesn't have to do all six? | There were six trainings this year, maybe they can be split up so one person doesn't have to do all six? | ||
===Volunteer | ===Role 3: Volunteer liaison=== | ||
2 - 5 people | 2 - 5 people | ||
| Line 51: | Line 51: | ||
*Are they in the Boston area and should be invited to the picnic or other social events? | *Are they in the Boston area and should be invited to the picnic or other social events? | ||
It would be awesome to be able to keep track of individuals this way, but it could be a lot of work. This year we have 73 volunteers; I think it would be nice to have a Volunteer | It would be awesome to be able to keep track of individuals this way, but it could be a lot of work. This year we have 73 volunteers; I think it would be nice to have a Volunteer Liasion for every 20 people | ||
====Sign people up for trainings and create a waitlist==== | ====Sign people up for trainings and create a waitlist==== | ||
We're very happy we used a waitlist | We're very happy we used a waitlist: About half of the people confirmed for each training showed up; it's good to have a backlog and send several reminders. | ||
About half of the people confirmed for each training showed up; it's good to have a backlog and send several reminders. | |||
We can probably use volunteer.fireflyartscollective.org better as a training signup system than a shift signup system | We can probably use volunteer.fireflyartscollective.org better as a training signup system than a shift signup system | ||
| Line 70: | Line 68: | ||
====Deciding who should be Subject Matter Expert On-Call==== | ====Deciding who should be Subject Matter Expert On-Call==== | ||
One person should do all the volunteer liaison duties listed above, but for a group of pre-selected SMEs they steal from the pool | |||
Record their credentials in the "Profiles of the people on call" | Record their credentials in the "Profiles of the people on call" | ||
===Communications=== | ===Role 4: Communications=== | ||
1 person | 1 person | ||
Keep track of all the tidbits of information that need to go out, and draft them into nice emails. Make a Google Sheet to collect the emails of everyone who should get that email, and poke Volunteer | Keep track of all the tidbits of information that need to go out, and draft them into nice emails (copy editing). Make a Google Sheet to collect the emails of everyone who should get that email, and poke Volunteer Liaisons to get that sheet up to date before they send out the communication. | ||
=== | ===Role 5: Event planning=== | ||
1 person | 1 person | ||
| Line 92: | Line 90: | ||
Let's make Sanctuary a social thing! | Let's make Sanctuary a social thing! | ||
===Sanctuary setup=== | ===Role 6: Sanctuary setup=== | ||
1 - 2 people | 1 - 2 people | ||
| Line 110: | Line 108: | ||
Requires a car | Requires a car | ||
===Planning the space=== | ===Role 7: Planning the space=== | ||
1 - 2 people | 1 - 2 people | ||
| Line 129: | Line 127: | ||
We need a way to keep the case forms dry | We need a way to keep the case forms dry | ||
===Ambassador/Collaborator=== | ===Role 8: Ambassador/Collaborator=== | ||
1 person | 1 person | ||
| Line 145: | Line 143: | ||
==Other ideas to consider== | ==Other ideas to consider== | ||
#Creating shifts where Sanctuary volunteers wander, with or without Rangers | #Creating shifts where Sanctuary volunteers wander, perhaps with or perhaps without Rangers | ||
#Use the online volunteer system for TRAININGS signups, and use a Google Doc for the schedule. | #Use the online volunteer system for TRAININGS signups, and use a Google Doc for the schedule. | ||
#Set up weekly "Sanctuary Committee" meetings right from the start (April) | #Set up weekly "Sanctuary Committee" meetings right from the start (April) | ||