Event Lead

General Info

• Functional Chair of the the Festival Committee (FestComm)
• Core email: lead@fireflyartscollective.org
• Included in the planning@fireflyartscollective.org mailing list with all cluster and core leads
• Included in the festival@fireflyartscollective.org mailing list with all of Exec cluster and all cluster leads

Responsibilities

• Plan and execute biweekly Festcomm meetings January-July (can be remote)
• Collaborate with Cluster Leads to determine scope of work for each year's event
• Direct the volunteer organization towards its established goals
• Mediate inter-org conflict towards a mutually beneficial outcome
• Oversee any process changes inside the volunteer organization
• Strengthen connections between decision-makers and community subject matter experts

Who makes a good Event Lead?

Location

Most work can be done remotely, but benefits strongly from an in-person element.

Schedule

Biweekly meetings throughout Planning Season (January-July). Conversations as needed, based on requests from Cluster and Core Leads Work weekend attendance is helpful, although not mandatory.

Experience

Significant experience with Burn-type events will be essential, experience with Firefly will be very helpful.

Skills

• Ability to maintain trusting relationship is paramount
• Empathetic, curiosity-focused communication skills are very helpful
• Growth mindset strongly encouraged
• Planning and running productive meetings
• Working
• Asking people to do work
• Writing in a way that is concise, direct, and persuasive

Motto

"Nothing is static, everything is evolving."

Timeline

Phase 1: Assess Resources Ends: 3/8

• "What is at our disposal?"
  • Define Core Leads
  • Draft budget (early)
  • Determine Scope

Phase 2: Early Planning Ends: 4/12, All-Hands Meeting

• "How will each core handle the basics?"
  • Each core should have its own broad plan
  • Identify, describe, and discuss any change in services
  • Finalize Scope, Budgets

Phase 3: Fine-Tuning Ends: First Work Weekend

• "What details need to be worked out?"
  • Cross-core coollaboration
  • Core meetings held
  • Communications to community

Phase 4: On Site Ends: Main Gate opening

• "How do we make our plans a reality?"
  • Minimal to no process changes at this point
  • Adjustment for unanticipated issues