Show up to the fire safety meeting either Thursday 1pm at Love & Lions or Friday 1pm at Camp Lamp to get the run down on fire safety protocols, and fire spinning/safetying/burn night/perimeter information.

Fire Core Organization and Processes

Responsibilities of the Core Leads

Pre-Event

Speaking with bug crew before building to understand structure and burn plan
Staying in touch with bug crew during work weekends for updates
Coordinating with conclave crew about unique lighting props approval
Working closely with temple artists to balance artistic vision with safety requirements
Coordinating fire core policies documentation on website (wording coordination needed)
Managing equipment custody (Core Lead 1 currently has duvetines)
Purchasing and maintaining equipment (duvetines purchased fresh from Dark Monk after flood damage)

At-Event

Bug Burn

Safety inspection: structure, gas lines, fueling, lighting setup
Ensuring safe crowd distance (2x height minimum)
Day-of safety checks: hill/incline/ground stability
Coordinating timing and performance planning between fire conclave and bug lighting crew
Radio coordination throughout the event
Monitoring structure burn with bug crew to identify safety concerns
Giving final authorization to drop perimeter after full collapse
Sometimes doing safetying personally for solo performers lighting the bug
Gas line safety (Core Lead 2’s responsibility), placement coordination (Core Lead 1’s responsibility)
Note: gas lines aren’t always present (last year was a late addition)

Temple Burn

Similar safety responsibilities but more complex coordination
More constrained audience positioning (180 degrees vs 360 degrees for bug)
Coordinating with rangers for perimeter formation
More delicate coordination required due to ceremonial nature and gravitas
Sometimes positioned near other downhill areas requiring careful audience management

Other

Core Lead 2 serves as default IC for Bug Burn
Core Lead 1 handles choreography and coordination of performers
Close supervision/overseeing of Conclave performance
Providing duvetines for conclave performance

Considerations for Fire Art Registration Form

References made to online fire policies documents that couldn’t be located in shared Firefly Drive
Fire core policies available on website but need wording coordination

Misc

High quality duvetines expected to last multiple years
Previous duvetine batch lost to flooding

Pre-Event Coordination:
Discuss structure and burn plans with the bug crew
Coordinate with conclave crew for lighting props approval
Site Inspection:
Check hill/incline/ground stability for performer safety
Safety Management:
Ensure safety during the bug burn and temple burn
Monitor gas line placements and safety
Performance Coordination:
Plan performance timing and safe distances
Communicate with crews via radio during events
Policy and Equipment:
Update fire safety policies
Purchase and maintain safety equipment like duvetyne

Bug burn
Conclave process
Temple burn
Fire circle check-ins
Other FAST-related logistics
Budgeting for Conclave (e.g. fuel)
Fire circles and fire places
Fire safety meetings
Bug burn logistics (coordinating the different cores and being the main point person)
Ensure coverage for all big burns even if I wasn’t the one in charge
Perimeters for all burns (Bug Burn now has its own Perimiter core)
Ensure we had burn permits (this never fell directly on me, though I always triple checked we did have all necessary permits)
Work with co-lead to ensure fire art is safely placed and inspected


Thing	By when	Notes
Refresh the Firefly Art Registration form		In June 2025, this web page has the link to the form: https://www.fireflyartscollective.org/art-at-firefly/fire-art/
Budget for Fuel		During the budget cycle

Fire Volunteer Instructions

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