How to run Sanctuary

We are starting this page in 2019. The intent is to fill it with a bunch of information that will make running Sanctuary in 2020 much easier.

Delegatable Tasks

Running Firefly Sanctuary to its full potential is a ton of work. Delegation is key. This section will list tasks that are great candidates for delegation. It's possible to imagine us having a different person assigned to each of these tasks, possibly avoiding the usual situation where a few people end up doing a stressful amount of work!

Booking training spaces

Have an accessibility contact

Think about bathroom door length, someone lifting themselves onto the toilet, getting a wheelchair there, and being able to reach the sink if they are in a chair.

Can you make the bathrooms gender neutral?

Tracking who is signed up for which training

We're very happy we used a waitlist

The BARCC training we had 10 people signed up for (besides co-leads) and 5 came

The June 5th training we had 28 people signed up and a 6 person waitlist, __ came

^^ It's possible sending out more reminders would have helped this, we only sent out reminders a couple of days before

Communications

Keep track of which volunteers need to know what, what they've heard, and when's the last time they heard it (since people forget)

Tracking shift coverage

Do some math like

There are 13 Logistics Supervisor shifts we need to fill...

We have 82 days until the even...

Let's hustle harder if 82/13=6 days have passed and we haven't filled another shift

Looking through the stored Sanctuary assets

Requires a car

Ambassador: Compare notes with Sanctuaries at other Burns

Collaborator

We'd love to work more closely with

• Accessibility
• Touchpoints

Other ideas to consider

1. Creating shifts where Sanctuary volunteers wander, with or without Rangers
2. Use the online volunteer system for TRAININGS signups, and use a Google Doc for the schedule.
3. Set up weekly "Sanctuary Committee" meetings right from the start (April)
4. See if on each shift you can have
   1. Someone who is signed up for a pre-FF training
   2. Someone available with the following skillsets:
      1. Suicidality
      2. Sexual assault
      3. Substance addiction/abuse
      4. IPV
   3. Different genders
5. When people sign up ask for the minimum and maximum of what they'd like to do. For reference, give them a chart that shows "In 2019 48 people did 4 hours, 10 people did 6 hours..." etc.

Other mistakes to learn from

1. We accidentally ordered enough t-shirts for everyone who had signed up for trainings, when many of them didn't need t-shirts because they didn't actually get to the point of signing up for shifts
2. It would be nice if we could get our own webpage updated without having to email communications
3. The volunteer schedule defines the next day as 4 AM