How to run Sanctuary: Difference between revisions
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#We accidentally ordered enough t-shirts for everyone who had signed up for trainings, when many of them didn't need t-shirts because they didn't actually get to the point of signing up for shifts | #We accidentally ordered enough t-shirts for everyone who had signed up for trainings, when many of them didn't need t-shirts because they didn't actually get to the point of signing up for shifts | ||
#It would be nice if we could get our own webpage updated without having to email communications | |||
Revision as of 10:16, 16 June 2019
We are starting this page in 2019. The intent is to fill it with a bunch of information that will make running Sanctuary in 2020 much easier.
Delegatable Tasks
Running Firefly Sanctuary to its full potential is a ton of work. Delegation is key. This section will list tasks that are great candidates for delegation. It's possible to imagine us having a different person assigned to each of these tasks, possibly avoiding the usual situation where a few people end up doing a stressful amount of work!
Email triage
To Do list and deadline tracker
Booking training spaces
Have an accessibility contact
Think about bathroom door length, someone lifting themselves onto the toilet, getting a wheelchair there, and being able to reach the sink if they are in a chair.
Can you make the bathrooms gender neutral?
Tracking who is signed up for which training
We're very happy we used a waitlist
The BARCC training we had 10 people signed up for (besides co-leads) and 5 came
The June 5th training we had 28 people signed up and a 6 person waitlist, __ came
^^ It's possible sending out more reminders would have helped this, we only sent out reminders a couple of days before
Communications
Keep track of which volunteers need to know what, what they've heard, and when's the last time they heard it (since people forget)
Giving volunteers signup permissions
Tracking shift coverage
Do some math like
There are 13 Logistics Supervisor shifts we need to fill...
We have 82 days until the even...
Let's hustle harder if 82/13=6 days have passed and we haven't filled another shift
Reading the credentials of interested volunteers to find people qualified for Subject Matter Expert On Call
Organizing the picnic
Looking through the stored Sanctuary assets
Requires a car
Creating a budget and ordering new materials
Ambassador: Compare notes with Sanctuaries at other Burns
Other ideas to consider
- Creating shifts where Sanctuary volunteers wander, with or without Rangers
- Let people sign up for trainings and shifts in a Google Doc that we monitor
Other mistakes to learn from
- We accidentally ordered enough t-shirts for everyone who had signed up for trainings, when many of them didn't need t-shirts because they didn't actually get to the point of signing up for shifts
- It would be nice if we could get our own webpage updated without having to email communications