Parking: Difference between revisions

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+Parking is a very important role at Firefly because if we can’t deal with all the vehicles, there’s no way we can have an event. Parking is a big core, with over 130 volunteers (only Rangers have more).
+Leading this core is a big responsibility, so there HAVE TO be multiple leads.
+It's a lot of work before and after the event, but if you do it right (and are lucky) it's not much during the event so you can relax.
+== Parking Lead Responsibilities ==
+* Plan Parking
+** Figure out parking areas (including special parking for box trucks, art, medical, portos, ice, dpw, etc)
+** Figure out traffic flow in coordination with landowners and other stakeholders
+** Inventory gear and replace anything broken or missing
+* Set up Parking
+** Stake out lots
+** put up signage
+** put out tenex (turf protection mesh)
+** put up trash fence
+** make sure areas are mown and weed whacked
+** Stake out special parking areas
+* Prevent and Mitigate Clusterfucks
+** Make sure early arrival vehicles are parked effectively
+** Develop emergency plans (especially for rain/mud)
+** Coordinate with DPW, Arrivals, GTFO, Gate, Art, Bus, Accessibility, Medical, Ice, and other cores
+** ensure gear and procedures in place to deal with stuck and disabled vehicles
+* Coordinate Volunteers
+** Determine shifts
+** Communicate with volunteers ahead of event
+** create and distribute volunteer instruction binders
+** ensure that volunteers are at shifts
+** respond to volunteer needs by radio and in person
+** fill gaps in volunteers (with gnomes)
+** make sure vehicle counts happen, collate the data, and present to the noon meeting at 1
+* Clean up after Exodus
+** dismantle stakes, signs
+** remove trash fence
+** clean and organize materials
+** ensure parking stations are packed away
+== Who makes a good Parking Lead? ==
+=== Location ===
+Remote is fine before event, but you have to be onsite before and after (and during!) the event.
+=== Schedule ===
+February-May
+* planning parking and coordinating with other core leads
+* build volunteer schedule before tickets go on sale
+May-June
+* fill volunteer slots
+* create volunteer binders
+* inventory gear
+* source new gear
+Onsite:
+* at least one work weekend for inventory and prep
+* super secret weekend to set up (get volunteers for this too it's a ton of work)
+* early arrival
+* during event available by radio and often in person during the day
+* ensure volunteers have information, food, water, shade etc -- everything they need to succeed
+* exodus
+* post event
+=== Experience ===
+Firefly experience is required. Ability to read maps useful. Driving experience.
+=== Skills ===
+* Planning
+* Decisionmaking (the buck often stops here)
+* Forceful collaboration with other cores
+* Communication with other cores and volunteers
+* Quick thinking in times of confusion -- you have to be decisive under pressure
+* Good judgement / common sense
+* Flexibility while maintaining boundaries
+* Sense of humor / ability to not melt down
+== Documentation ==
+[[:File:Firefly 2025 Parking Plan (1).pdf|2025 Parking Plan]]
+[[:File:Parking 2025 Project Tracker - Parking Tasks.png|2025 Parking Leads Task List]]
+[[:File:Parking 2025 Project Tracker - Inventory.png|2025 Parking Inventory List]]
+[[:File:2025 Parking Volunteer Guide.pdf|2025 Parking Volunteer Guide]]
+[[:File:Email to Parking Volunteers (1).pdf|2025 Email to Parking Volunteers]]
+[[:File:Copy of 2023 Parking Binders -- ok to modify.pdf|2023 Parking Binder]]
+[https://drive.google.com/drive/folders/1nn5DMR6mCjDNakp8rVvxiw2VV_g0wc04?usp=drive_link Parking Docs in G Drive]
+== Contact ==
+Got questions? Contact the 2025 Parking Leads:
+narwhal@fireflyartscollective.org
+fly@fireflyartscollective.org