firefly - User contributions [en]

Festival Committee

2026-02-23T18:54:50Z

Pete: Created page with "=== FestComm Charter=== * “A Committee must follow the same decision making processes as the Board, as outlined in our Bylaws. Specifically, consensus-building will be the primary and preferred method for making all decisions before the Committee.” * Consensus: with the support of each member of the deciding body; absent any direct objections * The full definition of a Committee within Firefly may be found at the [https://www.fireflyartscollective.org/join-a-core/com..."

=== FestComm Charter===
* “A Committee must follow the same decision making processes as the Board, as outlined in our Bylaws. Specifically, consensus-building will be the primary and preferred method for making all decisions before the Committee.”
* Consensus: with the support of each member of the deciding body; absent any direct objections
* The full definition of a Committee within Firefly may be found at the [https://www.fireflyartscollective.org/join-a-core/committees/ Committees Page]

==== 2026 Operating Guidelines ====

# All decision-making is to be as collaborative as it can be, with the goal of using conflict resolution to achieve a "win-win", or a "no lose," situation as often as possible.
# FestComm makes decisions as an entity as infrequently as possible. All decisions should be made as close to the ground-level as they can be, and only escalated in the event of a disagreement.
# Changes made by one core which affect the operations of another core's must be ratified by a consensus of both Core Leads and the Cluster Lead
# Changes made by one core, which affect the operations of a core in a different cluster must be ratified by a consensus of both affected Cluster Leads and an Event Lead
# FestComm meetings will be used to discuss some of the issues which remain ambiguous or require other information and perspective, and to provide updates about ongoing critical tasks.
# All members of the Committee are expected to follow the [https://www.fireflyartscollective.org/join-a-core/committees/conduct-committee/participant-code-conduct Participant Code of Conduct] when conducting business within the group.
# Conflict resolution placeholder

=== On Board Interactions ===
''From the Firefly Website [https://www.fireflyartscollective.org/join-a-core/committees/ Committees Page]''
<blockquote>“A Committee has broad autonomy within the domain of its Mission, however certain decisions require the approval or action of the Board of Directors. Activities requiring approval of the Board are: </blockquote>

* Approval of a budget, or financial expenditures in absence of a budget.
* Entering into or changing a legally-binding agreement with an outside party.
* Establishment of organization-wide policies.
* Official representation of an individual, action or event as part of Firefly Arts Collective’s business.
* Any other action that would normally require a formal confirmation vote of the Board as per our Bylaws.
* A Committee with significant financial expenditures is expected to establish a budget on a yearly basis for approval by the Board.”

Main Page

2026-02-23T18:26:35Z

Pete:

= Firefly Attendee's Guide =
If you are a new or returning firefly looking head over to the [https://wiki.fireflyartscollective.org/wiki/Guide_to_Firefly Guide to Firefly]

= On-Site Volunteering Instructions =
To learn how to carry out your volunteer role, check out the instructions page for the core you're volunteering with below. We keep on-site volunteering instructions separate from the rest of the core documentation so that these can easily be printed out and brought to the event.

* [[Accessibility Volunteer Instructions]]
* [[Art Truck Volunteer Instructions]]
* [[Coffee Volunteer Instructions]]
* [[DPW Volunteer Instructions]]
* [[Fire Volunteer Instructions]]
* [[First Aid Volunteer Instructions]]
* [[Gate Volunteer Instructions]]
* [[Gnomes Volunteer Instructions]]
* [[Greeters Volunteer Instructions]]
* [[GTFO Volunteer Instructions]]
* [[LNT (Leave No Trace) Volunteer Instructions]]
* [[OOD (Officer of the Day) Volunteer Instructions]]
* [[Parking Volunteer Instructions]]
* [[Perimeter Volunteer Instructions]]
* [[Radio Volunteer Instructions]]
* [[Rangers Volunteer Instructions]]
* [[Sanctuary Volunteer Instructions]]
* [[Signage Volunteer Instructions]]
* [[Sound Volunteer Instructions]]
* [[Stage Volunteer Instructions]]
* [[Transport (Bus) Volunteer Instructions]]
* [[Work Weekends Volunteer Instructions]]

= Firefly Leadership Documentation =
Core leads, cluster leads, and people in executive roles can all use the [https://docs.google.com/document/d/1MvJmqD3zvcN7LvRex5XZXJDbdPMqIaSTQoA8A7d5gqY Volunteer Handbook] for orientation and tips.

=== Cores ===
Document anything about our volunteer cores here, except for instructions for on-site volunteers who sign up for shifts. We keep separate pages on that so that those pages can be printed out and brought to the event.

* [[Accessibility Core]]
* [[Art Grants Core]]
* [[Communications Core]]
* [[Early Arrival Core]]
* [[Gate Core]]
* [[Leave No Trace (LNT) Core]]
* [[Map Core]]
* [[Parking|Parking Core]]
* [[Perimeter Core]]
* [[Radio Core]]
* [[Sound Core]]
* Traffic Core

=== Clusters ===
Our volunteer cores are arranged into clusters. Document our clusters here:

* [[Arrival Cluster]]
* [[Art Cluster]]
* [[Event Ops Cluster]]
* [[Service Cluster]]

=== Committees ===
Firefly Arts Collective has created a set of organizational committees to let Fireflies step up and shine. These committees have extensive responsibility for major parts of Firefly Arts Collective, so if you’re looking for an opportunity to be more involved year-round, these are great opportunities to volunteer!

* [[Festival Committee]]

=== Executive Roles ===
Some leadership roles are not about leading a core or cluster, and these are generally housed in the Executive Cluster.

* [[Volunteer Coordinator]]
* [[Porto Lead]]
* [[Event Lead]]

= Technology Resources =

* [[How to Use Firefly Email]]
* [[Using Firefly Google Drive and Docs]]
=== Wiki Resources ===

* Consult the [[mediawikiwiki:Special:MyLanguage/Help:Contents|User's Guide]] for information on using the wiki software. .

* Contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] for configuration changes
* [[mediawikiwiki:Special:MyLanguage/Manual:FAQ|MediaWiki FAQ]]

Event Lead

2026-02-23T18:20:22Z

Pete: Created page with "== General Info == * Functional Chair of the the Festival Committee (FestComm) * Core email: lead@fireflyartscollective.org * Included in the planning@fireflyartscollective.org mailing list with all cluster and core leads * Included in the festival@fireflyartscollective.org mailing list with all of Exec cluster and all cluster leads == Responsibilities == * Plan and execute biweekly Festcomm meetings January-July (can be remote) * Collaborate with Cluster Leads to det..."

== General Info ==

* Functional Chair of the the Festival Committee (FestComm)
* Core email: lead@fireflyartscollective.org
* Included in the planning@fireflyartscollective.org mailing list with all cluster and core leads
* Included in the festival@fireflyartscollective.org mailing list with all of Exec cluster and all cluster leads

== Responsibilities ==

* Plan and execute biweekly Festcomm meetings January-July (can be remote)
* Collaborate with Cluster Leads to determine scope of work for each year's event
* Direct the volunteer organization towards its established goals
* Mediate inter-org conflict towards a mutually beneficial outcome
* Oversee any process changes inside the volunteer organization
* Strengthen connections between decision-makers and community subject matter experts

== Who makes a good Event Lead? ==

=== Location ===
Most work can be done remotely, but benefits strongly from an in-person element.

=== Schedule ===
Biweekly meetings throughout Planning Season (January-July).
Conversations as needed, based on requests from Cluster and Core Leads
Work weekend attendance is helpful, although not mandatory.

=== Experience ===
Significant experience with Burn-type events will be essential, experience with Firefly will be very helpful.

=== Skills ===
* Ability to maintain trusting relationship is paramount
* Empathetic, curiosity-focused communication skills are very helpful
* Growth mindset strongly encouraged
* Planning and running productive meetings
* Working
* Asking people to do work
* Writing in a way that is concise, direct, and persuasive

== Motto ==
"Nothing is static, everything is evolving."

== Timeline ==

===Phase 1: Assess Resources Ends: 3/8===
* "What is at our disposal?"
** Define Core Leads
** Draft budget (early)
** Determine Scope

=== Phase 2: Early Planning Ends: 4/12, All-Hands Meeting===
* "How will each core handle the basics?"
** Each core should have its own broad plan
** Identify, describe, and discuss any change in services
** Finalize Scope, Budgets

=== Phase 3: Fine-Tuning Ends: First Work Weekend===
* "What details need to be worked out?"
** Cross-core coollaboration
** Core meetings held
** Communications to community

=== Phase 4: On Site Ends: Main Gate opening===
* "How do we make our plans a reality?"
** Minimal to no process changes at this point
** Adjustment for unanticipated issues

Main Page

2026-02-23T17:52:47Z

Pete:

= Firefly Attendee's Guide =
If you are a new or returning firefly looking head over to the [https://wiki.fireflyartscollective.org/wiki/Guide_to_Firefly Guide to Firefly]

= On-Site Volunteering Instructions =
To learn how to carry out your volunteer role, check out the instructions page for the core you're volunteering with below. We keep on-site volunteering instructions separate from the rest of the core documentation so that these can easily be printed out and brought to the event.

* [[Accessibility Volunteer Instructions]]
* [[Art Truck Volunteer Instructions]]
* [[Coffee Volunteer Instructions]]
* [[DPW Volunteer Instructions]]
* [[Fire Volunteer Instructions]]
* [[First Aid Volunteer Instructions]]
* [[Gate Volunteer Instructions]]
* [[Gnomes Volunteer Instructions]]
* [[Greeters Volunteer Instructions]]
* [[GTFO Volunteer Instructions]]
* [[LNT (Leave No Trace) Volunteer Instructions]]
* [[OOD (Officer of the Day) Volunteer Instructions]]
* [[Parking Volunteer Instructions]]
* [[Perimeter Volunteer Instructions]]
* [[Radio Volunteer Instructions]]
* [[Rangers Volunteer Instructions]]
* [[Sanctuary Volunteer Instructions]]
* [[Signage Volunteer Instructions]]
* [[Sound Volunteer Instructions]]
* [[Stage Volunteer Instructions]]
* [[Transport (Bus) Volunteer Instructions]]
* [[Work Weekends Volunteer Instructions]]

= Firefly Leadership Documentation =
Core leads, cluster leads, and people in executive roles can all use the [https://docs.google.com/document/d/1MvJmqD3zvcN7LvRex5XZXJDbdPMqIaSTQoA8A7d5gqY Volunteer Handbook] for orientation and tips.

=== Cores ===
Document anything about our volunteer cores here, except for instructions for on-site volunteers who sign up for shifts. We keep separate pages on that so that those pages can be printed out and brought to the event.

* [[Accessibility Core]]
* [[Art Grants Core]]
* [[Communications Core]]
* [[Early Arrival Core]]
* [[Gate Core]]
* [[Leave No Trace (LNT) Core]]
* [[Map Core]]
* [[Parking|Parking Core]]
* [[Perimeter Core]]
* [[Radio Core]]
* [[Sound Core]]
* Traffic Core

=== Clusters ===
Our volunteer cores are arranged into clusters. Document our clusters here:

* [[Arrival Cluster]]
* [[Art Cluster]]
* [[Event Ops Cluster]]
* [[Service Cluster]]

=== Executive Roles ===
Some leadership roles are not about leading a core or cluster, and these are generally housed in the Executive Cluster.

* [[Volunteer Coordinator]]
* [[Porto Lead]]
* [[Event Lead]]

= Technology Resources =

* [[How to Use Firefly Email]]
* [[Using Firefly Google Drive and Docs]]
=== Wiki Resources ===

* Consult the [[mediawikiwiki:Special:MyLanguage/Help:Contents|User's Guide]] for information on using the wiki software. .

* Contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] for configuration changes
* [[mediawikiwiki:Special:MyLanguage/Manual:FAQ|MediaWiki FAQ]]

Main Page

2026-02-19T20:24:40Z

Pete: /* Executive Roles */

= Firefly Attendee's Guide =
If you are a new or returning firefly looking head over to the [https://wiki.fireflyartscollective.org/wiki/Guide_to_Firefly Guide to Firefly]

= On-Site Volunteering Instructions =
To learn how to carry out your volunteer role, check out the instructions page for the core you're volunteering with below. We keep on-site volunteering instructions separate from the rest of the core documentation so that these can easily be printed out and brought to the event.

* [[Accessibility Volunteer Instructions]]
* [[Art Truck Volunteer Instructions]]
* [[Coffee Volunteer Instructions]]
* [[DPW Volunteer Instructions]]
* [[Fire Volunteer Instructions]]
* [[First Aid Volunteer Instructions]]
* [[Gate Volunteer Instructions]]
* [[Gnomes Volunteer Instructions]]
* [[Greeters Volunteer Instructions]]
* [[GTFO Volunteer Instructions]]
* [[LNT (Leave No Trace) Volunteer Instructions]]
* [[OOD (Officer of the Day) Volunteer Instructions]]
* [[Parking Volunteer Instructions]]
* [[Perimeter Volunteer Instructions]]
* [[Radio Volunteer Instructions]]
* [[Rangers Volunteer Instructions]]
* [[Sanctuary Volunteer Instructions]]
* [[Signage Volunteer Instructions]]
* [[Sound Volunteer Instructions]]
* [[Stage Volunteer Instructions]]
* [[Transport (Bus) Volunteer Instructions]]
* [[Work Weekends Volunteer Instructions]]

= Firefly Leadership Documentation =
Core leads, cluster leads, and people in executive roles can all use the [https://docs.google.com/document/d/1MvJmqD3zvcN7LvRex5XZXJDbdPMqIaSTQoA8A7d5gqY Volunteer Handbook] for orientation and tips.

=== Cores ===
Document anything about our volunteer cores here, except for instructions for on-site volunteers who sign up for shifts. We keep separate pages on that so that those pages can be printed out and brought to the event.

* [[Accessibility Core]]
* [[Art Grants Core]]
* [[Communications Core]]
* [[Early Arrival Core]]
* [[Gate Core]]
* [[Leave No Trace (LNT) Core]]
* [[Map Core]]
* [[Parking|Parking Core]]
* [[Perimeter Core]]
* [[Radio Core]]
* [[Sound Core]]
* Traffic Core

=== Clusters ===
Our volunteer cores are arranged into clusters. Document our clusters here:

* [[Arrival Cluster]]
* [[Art Cluster]]
* [[Event Ops Cluster]]
* [[Service Cluster]]

=== Executive Roles ===
Some leadership roles are not about leading a core or cluster, and these are generally housed in the Executive Cluster.

* [[Volunteer Coordinator]]
* [[Porto Lead]]
* Event Lead

= Technology Resources =

* [[How to Use Firefly Email]]
* [[Using Firefly Google Drive and Docs]]
=== Wiki Resources ===

* Consult the [[mediawikiwiki:Special:MyLanguage/Help:Contents|User's Guide]] for information on using the wiki software. .

* Contact [mailto:tech@fireflyartscollective.org tech@fireflyartscollective.org] for configuration changes
* [[mediawikiwiki:Special:MyLanguage/Manual:FAQ|MediaWiki FAQ]]